Before you begin
Only administrators can deactivate stock locations. Non-administrators can’t deactivate stock locations or view inactive stock locations.
If you no longer need a stock location, you can deactivate it to prevent other users from accessing it. For example, deactivating a stock location prevents technicians from accidentally selecting it when consuming parts in work orders.
When you deactivate a stock location:
- Non-administrators can no longer see that location when consuming parts in work orders (if using the web app) or when viewing the stock list in Supplies > Current Stock or Supplies > Parts and Supplies > Stock.
- Administrators (the only users who can view inactive stock locations) can still see the stock location throughout the CMMS, but it's displayed with a paused icon in the Status column to show that it's not active:
You can only deactivate a stock record if the quantity on hand is 0 and it’s not associated with any of the following items:
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Active scheduled maintenance
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Open purchase orders
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Open work orders
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Open cycle counts
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Draft receipts
To deactivate a stock location:
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Do one of the following to open a stock location:
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Click a stock location from the list in Supplies > Current Stock.
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Click a part record in Supplies > Parts and Supplies, and then click a stock location on the Stock tab.
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Switch the status toggle to Inactive:
To deactivate multiple stock locations at once:
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Navigate to Supplies > Current Stock.
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Select the checkboxes next to any locations you want to deactivate.
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Click More > Deactivate All Checked:
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