Deactivate stock locations

Before you begin

Only administrators can deactivate stock locations. Non-administrators can’t deactivate stock locations or view inactive stock locations.

If you no longer need a stock location, you can deactivate it to prevent other users from accessing it. For example, deactivating a stock location prevents technicians from accidentally selecting it when consuming parts in work orders.

When you deactivate a stock location:

  • Non-administrators can no longer see that location when consuming parts in work orders (if using the web app) or when viewing the stock list in Supplies > Current Stock or Supplies > Parts and Supplies > Stock.
  • Administrators (the only users who can view inactive stock locations) can still see the stock location throughout the CMMS, but it's displayed with a paused icon in the Status column to show that it's not active:

You can only deactivate a stock record if the quantity on hand is 0 and it’s not associated with any of the following items:

  • Active scheduled maintenance

  • Open purchase orders

  • Open work orders

  • Open cycle counts

  • Draft receipts

To deactivate a stock location:

  1. Do one of the following to open a stock location:

    • Click a stock location from the list in Supplies > Current Stock.

    • Click a part record in Supplies > Parts and Supplies, and then click a stock location on the Stock tab.

  2. Switch the status toggle to Inactive:

    A stock record with the status toggle highlighted. The toggle is switched to Inactive.

To deactivate multiple stock locations at once:

  1. Navigate to Supplies > Current Stock.

  2. Select the checkboxes next to any locations you want to deactivate.

  3. Click More > Deactivate All Checked:

    Multiple stock records selected with the More > Deactivate All menu item highlighted.
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