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What is Multi Site?

Overview

With multi-site enabled in your CMMS, you can operate multiple businesses, divisions, locations or facilities from one central CMMS database. This means your CMMS can be partitioned so different users throughout the organization have different access rights based on their location. Whereas user group permissions determine access rights to functionality such as reports or settings, sites determine access rights to asset and maintenance data in the CMMS.

 

Data Summary

Shared Elements Separated by Site
  1. Parts
  2. Task Groups
  3. Screen Filters
  4. Any Custom Reports
  5. Bill of Materials (BOMs)
  6. Suppliers & related businesses
  7. All System Settings - lookup tables, user groups, custom fields, work order statuses and types, billing terms etc...
  1. Users
  2. PMs
  3. Work Orders
  4. Guest Work Requests
  5. Assets
  6. Reports data
  7. Dashboard data
  8. Purchase requests

 

What does Multi-site mean for your Organization?

  • Larger enterprises can now use FIIX across the globe, while allowing for local site segmentation of data.
  • Your organization can standardize maintenance procedures and culture throughout the organization within one central CMMS.
  • You can compare the performance of equipment at different sites using advanced reports.
  • Your organization can add additional sites to your CMMS without clouding existing data.
  • Sites add an additional level of security to protect data across sites.

 

How does it work?

With multi-site enabled, you simply convert your top-level locations in your CMMS into sites in the settings section. All the assets in the location remain under it in the hierarchy but all the work order and preventive maintenance information related to the assets in the site, follows the site.

 

Administrator View:

 

Technician or Manager View:

 

The Multi-Site Technician or Manager can toggle between sites via the drop-down menu   

 

When to opt for Multiple CMMS Applications versus Multi Site

Situation Example Recommendation
Different businesses - An enterprise has multiple legal entities, each of which maintains its own general ledger account. One business entity makes aerospace parts, the other business entity makes consumer products sold in home depot. Create a separate CMMS for each legal entity.
An enterprise has a North American organization with facilities in multiple cities, each with independent maintenance operations. An aerospace company has facilities in Boston, Chicago, and Denver. Create a single CMMS, and then create a site for each facility.
An enterprise maintains assets in facilities that are located in several countries. The enterprise deals in US$ only. A large multinational company has facilities in USA, Ireland, and Argentina. Create a single CMMS, and then create a site for each facility.
An enterprise maintains assets in facilities that are located in several countries. The enterprise deals in multiple currencies. A large multinational company has facilities in USA, Ireland, and Argentina and deal in the local currencies at each site. Create a separate CMMS for each facility.
An enterprise produces the same products at multiple facilities, however, each facility has different equipment with different inventory. A trucking company has 3 locations. Location A has Volvo trucks, Location B has all Peterbilt, Location C has all Freightliner trucks.

The big question is whether the organization wants to compare metrics at the two sites. There are two options:

1. Management doesn't care about comparing metrics, or seeing which truck type is more reliable, then give each location its own separate CMMS. 

2.  Management does care about comparing metrics, or seeing which truck type is more reliable, then configure 3 sites in one CMMS. 

For more information on how to configure Multi-Site click here

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